Bookkeeping Tips for Small Businesses

It impacts your ROI and CF and misrepresents your business on the balance sheets. Recently, more businesses have started accepting digital forms of payment, including Venmo and Paypal, to easily keep track of financial flow with an automatic paper trail. However, many local businesses still rely on cash transactions to accommodate and serve their customers.

Deciding which accounting structure to use for your small business is not your accountant’s prerogative alone. Remember that every dollar spent takes the company one step away from profit. So when you start your business, keep a close watch on all expenses. Understand the benefit gained from every expense and document it carefully. Yearly rises and falls in the business finances and budget helps allocate enough resources and make the right decisions.

Categorize expenses

A simple bit of work every week will ensure you have clean books all year. Best of all, it doesn’t feel like work when it’s part of your small business bookkeeping routine. Get in the know with our how-to guide to bookkeeping basics for small business owners. Then, block an hour on your calendar every week for bookkeeping. During that hour, you can work through a checklist of routine tasks.

If you use software to manage your small business bookkeeping right from the start, you can easily trace your old expenses. If you have an overwhelming number of expenses that are difficult to manage, then use categorizations for the entries within your balance sheets and expense records. Tools that help you visualize data better through graphs and charts make it easier to understand your expenses and take action to cut costs. It makes it easier for authorized team members to carry out legitimate transactions even in your absence. It is the money you owe to the vendors or suppliers who keep your small business running. Delinquent payables can affect your credit rating and restrict your access to bank loans and credit from suppliers.

Keep your records organized

Making sure transactions are properly assigned to accounts gives you the best view of your business and helps you extract the most helpful reports from your bookkeeping software. Every financial transaction should have a line item in the general ledger, which tracks everything in one place. The general ledger notates the account number to which the debit or credit is applied. The best accounting software automates a lot of the process in journal entries for regular debits and credits to help eliminate possible errors in data entry.

Bookkeeping Tips for Small Businesses

For example, require dual authorisation for large cash transactions, conduct surprise cash audits, and limit access to cash storage areas to authorised personnel. Sleek digital bookkeeping solutions can give you back up to 8 hours a week. Correctly categorise transactions to ensure the accuracy of your reports. If you prefer physical documents, set up a filing system with clearly labelled folders or binders.

bookkeeping tips for small business owners

The only way to sidestep this financial landmine is to separate your personal and business finances from the get-go. Considering the above, there is certainly a difference between businesses that thrive and those that falter. Too many business owners make the mistake of ignoring business accounting protocols and end up suffering big time because of it. While there are many factors involved in the making or breaking of a small business, one way you can safeguard your venture from failure is by modernizing your bookkeeping systems.

  • If you notice any discrepancies or failure to pay, you can apply some gentle pressure so your books will be current come tax season.
  • You can easily activate it and automatically grant or remove access for team members per your need.
  • Understand common financial statements such as the balance sheet, income statement, and cash flow statement.
  • Once you’ve chosen your bank, you can set up a new account quickly and easily.
  • You don’t ever want to lose track of your cash, and unlike checks or online payments, cash doesn’t come with handy documentation.
  • Optimizing your inventory management and automating your bookkeeping with dedicated software is essential to safeguard your small business from employee theft.

The golden rule of bookkeeping is you have to make sure that every business transaction and no personal transaction must flow through your business card. It is all about streamlining all your business transactions through one business bank or credit card, without tangling your personal expenses in it. This practice ensures de-cluttered books and no tension for the bank reconciliation. If you’ve already tried these bookkeeping tips for small business and still feel that you’re in over your head with your company’s financials, remember that you can always reach out to us. Investing this time to review also gives you a good opportunity to check your accounts receivable to ensure your clients are paying their bills regularly and on time.

Keep personal and business expenses separate

Here are some small business accounting tips so that your books are always nice and tidy. Talk to your accountant to figure out if you can use off-the-shelf accounting software or if you’d benefit from customizing it. Your accountant should be able to not only offer advice but also set up the software for you and show you how to use it. You will also be answerable to external parties like auditors, prospective partners, investors, and tax officers.